Job Description

Administrative Assistant

About the Role

We are seeking a dynamic and resourceful Administrative Assistant to support a driven and high-performing executive involved in high stakes and high impact real estate management operations. The ideal candidate is a proactive problem-solver, thrives in a fast-paced environment, and is adept at managing competing priorities with precision and professionalism.

Key Responsibilities

Email Management:

• Oversee and manage the executive's high-volume inbox.
• Respond to and flag urgent messages, prioritize correspondence, and ensure timely follow-ups.
• Draft, proofread, and send emails on behalf of the executive as needed.

Calendar & Meeting Coordination:

• Schedule and manage a complex calendar of appointments, meetings, and events.
• Coordinate internal and external meetings, ensuring all necessary materials are prepared in advance.
• Anticipate scheduling conflicts and proactively resolve them.

Task & Project Management:

• Track and follow up on assigned projects to ensure deadlines are met.
• Organize and maintain task lists, delegating and tracking progress as needed.

Administrative Support:

• Prepare presentations, reports, documents, and other deliverables as instructed.
• Miscellaneous office maintenance and organization.
• Handle confidential information with utmost discretion.
• Completion of ad hoc tasks as assigned.

Ideal Candidate Profile

• Highly organized with an exceptional ability to multitask and prioritize in a high-pressure environment.
• Tech-savvy. 
• Skilled in written and verbal communication, with attention to detail and professionalism.
• Demonstrates a "get-it-done" attitude and thrives in a fast-paced, entrepreneurial setting.
• Comfortable working with a competitive and driven executive who values efficiency and precision.
• Proactive and anticipates the executive's needs before they arise.
• Flexible, adaptable, and able to pivot quickly based on changing priorities.

Think you got what it takes? Please complete our survey below to proceed with next steps:

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